Are your tenders upto scratch?

Helping you win more contracts with professional and consistent presentation.

You’ve spent hundreds of hours perfecting the content of your new business tender. You’ve put blood, sweat and tears into making sure it says all the right things – you’ve dotted all the I’s and crossed all the t’s. It’s perfect.

Until you take a step back and notice how it looks. ‘Could the presentation be better?’ ‘Does it let me down?’ Sound familiar?

Don’t worry – you’re far from alone. By talking to our clients we’ve found that the pressures of tight deadlines and tight budgets mean that all to often the way the tender is presented just isn’t considered. And that’s a problem when it can cost as much as 10% of the value of the contract to put the proposal together – meaning up to tens of thousands of pounds.

So what can you do to make the presentation of your tenders live up to the content?

Get more from the time available

Your tender will have to be submitted at a fixed time, and you will probably be working on the details of it until the last minute – but you can still make maximum use of the time that is available.

• Right at the start, plan how you will present the tender, and while the detail is being finalised, make sure someone is preparing that presentation
• Use a format that lets details be added or amended at the last minute:
  
  
  • Folders
  • Wiro bound documents
  • Ring binders
  • PDFs on CD
    
    
• Settle on a design for your tender – this can be being produced while you are preparing the detail and will help you structure the final documents.
• Produce a template for your Word documents. This will make sure all your documents look professional - and save your team time.
• Get someone proof-reading your documents – even if 20% of it changes – you can at least be sure the other 80% is right.

Prepare for next time

If you think you don’t have time for your team to do anything with your current tender – check with your designers to see if there is anything they can achieve in the timescale.

Even if they can’t help, you can start preparing for the next tender.

• Look for the common elements from this tender that can be used again for the next one and then make sure they’re right.
• Plan now how you want your presentation to look – not when you’re up against it when the next tender comes in.

Get advice

As well as making sure that your Tender looks professional and consistent, there are obviously more things to consider to make sure you win the business.

Download our free Tender Heath Check together with some presentation ideas and examples – see for yourself whether your Tender Presentations are up to scratch.


Get help

FREE, NO-OBLIGATION TENDER ASSESSMENT

We’re here to help. We’ll assess your current proposals and provide feedback on how it could be improved with absolutely no obligation.

Contact Jay on 01509 22 44 66 or email creative@hullabaloo.co.uk.

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Along with many other corporate visual communications, we help our clients produce cost effective but highly professional tender presentations - quickly, simply and with minimum effort on your part.

We can tailor our solutions to fit each tender, and every budget – and measured in relation to the value of the contract, the small investment in the presentation really does go a long way.

If you’re still not sure how best to proceed just give us a call on 01509 22 44 66, or email creative@hullabaloo.co.uk